Administrative Assistant

San Francisco, CA
Full Time
Mid Level

City Arts and Leadership Academy seeks an Administrative Assistant to coordinate our front office in a diverse, compassionate school community at our San Francisco high school.

This opportunity includes an annual $5,000 City Arts and Leadership supplement in addition to the hourly rate.

WHO WE ARE

Our mission is to transform the lives of students – especially those who will be the first in their family to attend college – by preparing them for success in college, career, and life. We are committed to becoming an exemplar network of schools with an instructional and cultural vision rooted in an anti-racist and pro-Black framework.  Our approach is designed to increase student engagement, deepen integration and understanding, promote active learning, and ensure college success.

 

OUR APPROACH
We believe that deeper learning experiences challenge all learners to think critically, solve problems resourcefully, and collaborate productively.  In 8th, 10th and 12th grades, Envision students present a “Portfolio Defense,” demonstrating their growth and learning. See a Portfolio Defense in action here. Envision graduates go on to succeed in college at significantly higher rates than their peers: 100% of our graduates are accepted to two- or four-year colleges, with up to 85% accepted to four-year institutions.

 

THE POSITION

The Administrative Assistant plays an important role as the “face” of the school. This position has regular contact with students, families, staff, and school leadership team. Qualified candidates must be bilingual (English/Spanish), organized and experienced with juggling multiple projects at one time; someone who is flexible, likes working in a team environment, can creatively problem solve using strong emotional intelligence and technology know-how, has a good sense of humor, and has excellent verbal and written communication skills.


KEY RESPONSIBILITIES

  • Communicate with families in English and Spanish to support student success
  • Answer phones and receive visitors in a friendly, professional and informative manner
  • Maintain attendance, student, and general office files and assist with faxing and copying
  • Organize the distribution of Chromebook computers in the office
  • Update daily attendance in PowerSchool and print daily attendance reports
  • Check-in late students and make attendance calls
  • Assist with student recruitment and enrollment, including tours, events, and family communications
  • Assist with planning and coordinating school events and activities
  • Order supplies as needed
  • Oversee food service and serve breakfast and lunch every day
  • Help to manage facilities and custodial services  as needed; keep office and common spaces tidy
  • Administer basic first aid to students
  • Provide Spanish translation for parent meetings, phone calls, and written communications (including 1-2 evenings per month)
  • Collaborate and communicate effectively with Office Manager, Principal, and other office/school staff
  • Other duties as assigned by Office Manager or Principal
 

WHO YOU ARE

  • You are equity-focused. You are unapologetic about your deeply held belief that all children can achieve. You believe that anti-racist and pro-Black practices and frameworks are essential to change the status quo for all students.
  • You are collaborative. You make decisions in partnership with others, focused on what is best for the students 
  • You are invested in our core values. You hold high expectations for the entire school community. You examine your own biases in your pursuit of equity for all. Every opportunity to learn something new excites you.
 

QUALIFICATIONS

  • 5+ years experience in an administrative office role, preferably at a school site.
  • Bilingual Spanish speaker. 
  • Demonstrated success working with parents and families, especially Black, African American, Latino/a/x, and immigrant families.
  • Receptiveness to feedback and desire to continuously improve to meet outcomes.
  • Ability to use functional software (e.g., PowerSchool), and/or to quickly learn new platforms
  • Commitment to the mission of Envision Education.
  • Commitment to anti-racist and pro-Black ideologies in the workplace.
  • Once hired, continuous current California residency.

PHYSICAL DEMANDS

  • While performing the responsibilities of the job, the employee is required to:
    • talk and hear when answering phones and greeting visitors 
    • sit, stand, and use their hands and fingers while typing
    • walk, reach with arms and hands, or lift and carry heavy items such as office supplies or catering deliveries 
    • read and use close vision with extended screen time.

COMPENSATION & BENEFITS

The salary range for this role is between $26-$33 and is dependent upon years of aligned experience and includes an annual $5,000 City Arts and Leadership supplement in addition to the hourly rate.  This is a full time, 11- month position.

  • Paid sick leave.
  • Paid vacation time.
  • Excellent health benefits package with employer contribution to benefits.
  • Optional Flexible Benefits Plan including dependent care, medical care, parking, and commuter benefits.
  • 403b Plan.
  • Life Insurance at no cost to employee.
  • Access to ongoing opportunities for learning, professional, and leadership opportunities.

As an equal opportunity employer, we believe deeply in diversity and are committed to creating an inclusive environment for all people. Envision Education recruits, employs, compensates, and promotes regardless of race, religion, color, national origin, gender, disability, age, veteran status, and the many other characteristics that make us diverse.

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